Site Selection

Anybody with access to the internet can dump a list of 500 properties on your desk, but only a seasoned professional is capable of narrowing that list down to the venues best suited for your event’s timeline, budget, and logistical needs.

Having a successful, well-attended, cost-effective event starts with securing the perfect venue. Stop wasting time blindly searching the internet and call ConferenceDirect. We streamline the entire search process, and present only the most relevant destinations for your consideration.

Step 1: Find the Perfect Destination

  • First-hand knowledge and experience of thousands of cities in 40 different countries worldwide
  • Relationships with key global and regional hotel brands backed by a solid preferred hotel program
  • Internal access to Associate experiences and feedback for thousands of booked events
  • Strategic relationships with DMO’s and CVB’s globally for expert advice on the destination

Step 2: Prepare and Send Meeting RFPs

Compare and contrast what each city and property has to offer, reviewing up-to-the-minute occupancy rates, guest satisfaction profiles, room block availability, and pricing history. Prepare and send meeting RFPs only to the best-suited, and most appropriate properties.

Step 3: Review RFP Responses & Compare Quotes

Collect and review all RFP responses, comparing details such as F&B minimum, concessions, date flexibility and total estimated cost side by side to make the best selection for your event.

We simplify the site search, review and selection process.

Single Point of Contact

A ConferenceDirect associate is your single point of contact while planning your event. Our associates are here to listen, ask questions, and provide support so you can focus on meeting your corporate objectives.

Independent Representation

There are 58,000+ hotels in the United States, and because we’re truly independent, ConferenceDirect represents all of them. This gives you a diverse and comprehensive set of options when it comes to choosing the best venue for your event.

Site Inspection Assistance

Once a location is selected you may choose to have a site inspection to get a first hand look at the venue and its opportunities. Visiting the site can establish a level of comfort while developing a successful plan.

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Download our Site Selection PDF brochure.

Have a major meeting or event coming up? Contact us today. We promise to save you time and money.

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